Every article. Every faculty.
All in one place.
pubflow tracks every research article in your medical college — submitted, accepted or published — by department, faculty, journal and indexing source. No spreadsheets. No chasing emails.
Works with the Google Drive folders your faculty already use.
The problem
Research output is your college's pride.
Tracking it shouldn't be a nightmare.
Faculty publish across dozens of journals every year. Today most departments rely on email threads, WhatsApp screenshots and one very tired Excel sheet. By the time NAAC / NMC inspection comes, nobody knows what was submitted, where, or by whom.
Scattered records
Papers live in personal inboxes, journal portals and individual Google Drives — never in one place.
Manual reporting
Every report — annual, NAAC, NMC, department-wise — is reconstructed from scratch.
Lost credit
Faculty contributions get missed, indexing status is forgotten, and good work goes uncounted.
Who it's for
One tool, three views.
Every role sees exactly what they need — nothing more, nothing less.
Faculty
My research, my folder.
- Personal Google Drive folder, already shared
- Drop a PDF, fill three fields, done
- Track your own submissions month by month
HoD / Department
See the whole department at a glance.
- Roll-up by faculty, journal, year
- Filter by submitted / accepted / published
- Export NMC and NAAC-ready reports
Dean / Admin
Every department, every faculty, every paper.
- Institution-wide dashboard
- Drill down: department → faculty → article
- Audit-ready trail for inspections
What you get
Built for medicos, not engineers.
Everything below works on day one. No training week required.
Per-faculty Drive folders
Each faculty member gets their own folder on a shared Google Drive — exactly how they already keep their PDFs.
Department roll-ups
View every article in a department, sorted by faculty, journal or year. One click to switch views.
Weekly / monthly / yearly views
Slice your research output by week, month or academic year. Spot trends without touching a spreadsheet.
Indexing tracker
Tag each published paper with PubMed, Scopus or Web of Science. Filter your dashboard by indexing source.
Links, PDFs & DOIs
Attach the published link, PDF or DOI to every accepted/published article. Nothing is ever lost.
Admin oversight
Dean and admin see everything at department and faculty level. Faculty see only their own work.
How it works
Three steps. Zero training.
Faculty drops the paper in their folder
Submission letter, acceptance email, or final PDF — drag and drop into your own Google Drive folder.
Add three fields
Title, journal name, status (submitted / accepted / published). Indexing and DOI optional.
HoD and admin see it instantly
Roll-ups update automatically. Inspection-ready reports are one click away.
Indexing that matters
Know which papers count where.
For appraisals, promotions and accreditations, the question is rarely “was it published?” — it's “is it indexed?” pubflow lets you tag every published article with the databases that matter and filter your reports accordingly.
- PubMed — for clinical and biomedical research
- Scopus — for citation counts and h-index reporting
- Web of Science — for impact-factor based reviews
Why colleges switch to pubflow
The numbers a dean cares about, captured automatically.
Frequently asked
Questions medicos ask us
Do faculty need to learn new software?+
No. Faculty keep using the Google Drive folder you already share with them. They add a paper by dropping the file and filling three fields.
Will it work for our existing Drive folder structure?+
Yes. pubflow connects to your existing shared Drive and respects your current folder layout — usually one folder per faculty under each department.
Can we generate NAAC / NMC reports?+
Yes. Roll-ups by department, faculty, year and indexing are one click away, and can be exported in inspection-ready formats.
Who can see what?+
Faculty see only their own articles. HoDs see their department. Dean and admin see the whole institution. Permissions are department-aware by default.
Is patient data involved?+
No. pubflow only stores research metadata — titles, journals, status, indexing and links. Patient records never enter the system.
Ready to stop chasing PDFs?
We'll set up pubflow for your college in under an hour — with your existing Drive folders, your existing departments, and your existing faculty list.
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